J-Accomplish™ is a management engineering system that allows for simultaneous data entry, retrieval, and analysis. Workload data and benchmark information is also uploaded into this web-based platform to enable transparency and consensus building. It facilitates data gathering and communications from multiple sources, so what once took months, or even years, can be accomplished in weeks regardless of the number of sites being evaluated. Additionally, J-Accomplish™ is a cloud-based suite that stores data and makes it available for analysis for all study participants and leaders no matter where they may be located.
This suite of manpower requirements determination tools is based on the ITG’s strategy of combining learning content, technology, methodology and service. ITG is positioned as a leading provider of training services, offering quality training and certification programs combined with a strong value proposition for the customer.
Scientific Requirements Determination
J-Accomplish™ algorithms are rooted in contemporary management and industrial engineering principles.
– State of the art tools such as WarpFactors and the Optimizer provide innovative driver based staffing standards, program estimating model development along with scenario models showing job skills optimized to the least labor cost.
– Staffing standards are stored permanently but can also be modified based on changes within parts of the equation without having to completely construct an equation from scratch.
– Statistical graphics embedded in the system give the user the ability to analyze data for anomalies quickly and efficiently.
– Web based capability provides visibility to various groups online with the ability to interact and make adjustments to data.
ITG has integrated these key products and methodologies into the Manpower Analyst Training Program. These components have undergone years of successful testing and application in the field and are an integral part of ITG’s robust management engineering toolkit. The J-Accomplish™ proprietary web-based platform and associated methodology for manpower modeling support the proper alignment of personnel with organizational objectives, needs, and requirements. Business management techniques alone cannot generate comprehensive data-driven plans for how an organization can make most effective use of personnel.
ITG is positioned as a leading provider of training services, offering quality training and certification programs combined with a strong value proposition for the customer.
As a modular, cloud-based system, J-Accomplish™ can be scaled to meet the needs of organizations ranging from individual departments to complex organizations with multiple functions across multiple facilities. J-Accomplish™ also provides an aggregate enterprise-wide view of manpower requirements allowing for strategic human capital planning. J-Accomplish™ empowers organizations to implement multiple approaches when developing or maintaining manpower requirements. These approaches range from staffing equation development and application to policy-driven directed requirements. System users can generate multiple environment-specific scenarios and apply multiple allowance factors such as fatigue allowances, manpower availability/standard work week variations and proficiency levels.
J-Accomplish™ supports incorporation of legacy data in a variety of ways. Primarily, the J-Accomplish™ suite provides users with the ability to import existing organizational and measurement data such as process definitions, industry standards, skills definitions and data dictionaries. Import of these data elements speed the time to implementation and development of the baseline. Baseline information can also be used to create model templates which reduce the amount of time when approaching a new functional study.
The J-Accomplish™ suite enforces data access and information segmentation based on the needs of the client. With customizable user groups, support for multiple organizations within the enterprise and work center level vie/edit permissions, J-Accomplish™ ensures that team members have the right access to the right data at all times. ITG’s team of manpower experts and software engineers can also customize specific functionality and implement workflow management tools to enforce managerial oversight and team collaboration. And because the entire suite is cloud-based, organizations can deploy J-Accomplish™ in single-server or clustered server configurations.
J-Accomplish™ implements secure socket layer (SSL) encryption for all system activities to ensure safe transport of data from the user community to the server. ITG’s secure hosting facility incorporates state-of-the-art, best-in-class physical and virtual security and had implemented best practices in data backup, restoration and redundancy including offsite storage of database snapshots. In 2010, ITG completed a DIACAP pre-certification program with Taurean Corporation. Copies of the findings of this report can be provided upon request.
In FY 2005, an organization within US Navy was tasked to develop an Organizational Analysis and Manpower requirements Determination algorithm that can be employed across the U.S. Navy to include Ship, Squadron, Shore, and Acquisition Manpower requirements determination processes. This algorithm must also equip the Navy with a mechanism to adopt the “Hybrid Sailor” staffing model by leveraging new capabilities. These standards are designed to better capture task prerequisites across identified jobs within the Navy Enterprise. The Navy must initiate or reconfigure a program that captures this newly expanded scope. This program must also concurrently prepare for integration of the new algorithm and supporting systems into the Sea Warrior technical environment. To implement a requirements determination program such as the one currently in use by the Organization, the Navy required commercially proven software tools and contractor support to provide the full range of support services and systems integration.
Interactive Technologies Group, Inc. (ITG) was contracted by the Navy to test the practical application of J-Accomplish Suite as a viable tool for Organizational Analysis and Manpower Requirements Determination in the Navy. The Organization provided 20 of the top Manpower Analysts from various organizations across the Navy to participate in the test. ITG provided facilitation, training and functional gap analysis to the Navy Manpower Analyst test group. These services were provided on the ITG J-Accomplish Suite of Tools, which are proprietary, commercially proven, web-hosted software services.
ITG conducted the following training sessions and workshops in Millington, TN:
Kick-off Meeting (31 January 2006)
Session 1 – FENYX, Part 1 (27 February – 3 March 2006)
Session 2 – FENYX, Part 2 (12-17 March 2006)
Session 3 – LTMAS, Workload Tool, Collaboration Tool (27-31 March 2006)
Session 4 – System Administration and Implementation Planning (3-5 April 2006)
These sessions allowed the group of 20 pilot users to test real studies from their locations. The objective of these sessions was to orient them on the J-Accomplish Suite and data structure. As part of these sessions, ITG facilitated functional gap analyses between J-Accomplish and the Navy requirements determination processes. This analysis was done in four functional groups: Shore, Ship, Squadron and Acquisition.
The overall conclusion from the pilot users was the J-Accomplish Suite could feasibly be configured and customized as an organizational analysis and requirements determination tool set across the Navy. From this overall conclusion, an analysis and evaluation of implementation factors led to recommendations on tools installation, configuration, customization, training and deployment for the organization within the US Navy. The organization has place J-Accomplish under their Program Objectives Memorandum (POM) cycle.
Changes in the Agency’s budget during the last ten years have shifted priority to strengthening the acquisition workforce. In order to better manage contracts, the government Agency increased funding for personnel. In order to assure that resources are optimally allocated throughout the agency, the Agency required support to build a manpower model to determine Human Capital requirements. This model would need to be driven by predictable workload factors and support universal application across multiple Contract Management Offices (CMOs). Model results would need to be grounded in proven statistical analysis and based on sound algorithms. The objective of the Agency was to produce a model that would inform approximately 70-80% of requirements determination elements with the remaining elements driven by Agency priorities, policies, and other tools.
Because many CMOs administrate contracts that are unique, ITG recommended a multi-phased approach to developing the enterprise-wide CMO model. The recommended approach would incrementally develop and refine work breakdown structures differentiating between core processes common to all CMOs and those driven by actions performed in support of specific contract, contractors, customer, or product types. We completed baseline measurement of ten CMOs from each of the four CMO types. We developed input-output analysis and used J-Accomplish™ to build the measurement documents, conduct measurement workshops, conduct correlation and regression analysis and build predictive manpower models. The use of J-AccomplishTM offered real-time visibility for the Agency team as the project progressed, building their level of confidence in the data’s reliability. The flexibility of the J-Accomplish modeling tool provided the capability to test various workload drivers and find the best fit to predict workload in the outyears.
The models were built using aggregated processes representing functions with the highest levels of resource consumption and are currently being used as a tool to determine resourcing requirements. The model has been selected to replace the Agency’s previous methodology which used a team of personnel traveling to each location to conduct data collection using interview techniques. The cost to maintain the old process, in both man-hours and travel, was high, not very timely, and not scientifically rigorous enough to withstand resourcing challenges from the Agency. The Agency used the ten CMOS model and their own data collection efforts with the remaining population and created an enterprise-wide model.